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Food Booth vendor contract
Koloa Plantation Days festival "From Sugar to Statehood" Parade & Park Celebration on Saturday, July 25, 2009 Mahalo for your interest in being a food vendor at this year’s Koloa Plantation Days event. All applications are due with payment in full by May 30th. The accepted list of vendors with approved menus will be confirmed by June 15th or earlier. Deadline: May 30, 2009.
Fill out the form below to pay securely online, or click here to print and mail the form with a check. In accordance with the terms of this agreement, the undersigned vendor contracts for booth space offered by the Koloa Plantation Days Committee (KPDC) 2009. |
» Silent Auction Donation » Volunteer Festival Registration » Parade Application » Craft Booth Application » Food Booth Application
Contact
Joe/Paulette Grace, Food Booth Coordinators Ph: 634-2934 Email: food@koloaplantationdays.com Conditions & Terms There will be No Refunds in the event of an "Act of God", conditions leading to the cancellation or early closure of the event. Application fees will be refunded for booths not approved. Booth space confirmed upon receipt of completed contracts and payment of fee(s) in full. Initial applicants will be confirmed by June 15th. Thereafter, open booth space(s) will be offered to food vendors on WAIT-LIST and given first come, first paid basis to confirm an OPEN booth space. Opened booth space(s) will be offered to completed applicants only – no exceptions. MENU Menus to be submitted along with application. We encourage vendors to submit items in accordance with the annual theme and different ethnicities that made up plantation culture (i.e. Filipino, Chinese, Japanese, Puerto Rican, Portuguese, Korean, etc. etc.). Five (5) food items allowed. No Duplications will be permitted with other booths, therefore all menus to be submitted in advance for approval by the coordinator. Reminder, Food vendors are not allowed to sell items not listed on application form or approved by Food Coordinator. Violators of the provision will not be invited back to participate next year, and will be asked to stop selling those items during the event. BOOTH SETUP AND HOURS Booths are approximately 10' wide by 20' deep, under tent, with the use of 2 front tables and part of the side tables to be shared with neighboring vendors. All food vendors requiring electricity are to provide their own UL approved cords for the Event. Booth set-up starts at 7:00am. All food vendors/worker/vehicles must enter through the vendor gate located on the lower east side of the ball park. Due to the closing of the roads for the parade, vendors must be in the park by 9:00am and all vehicles must be removed from the concession area. Set-up must be completed by 10:00am! Food vendors must operate from 10:00am to 5:30pm. No early breakdown of booths is permitted! All food vendors to provide their own trash containers, liners etc...KPDC will provide sinks for washing hands ONLY! Sinks are to be shared with neighboring vendor. No washing of dishes/pots/pans allowed at Event! Booths areas must be cleaned all trash must be removed and disposed of in trash receptacles at the end of the event. Vendor representative must check with Food Booth Chairperson before leaving the area. All food vendors to provide sketch of floor plan of booth layout. All food vendors are required to make application with the SDOH to obtain a temporary food establishment permit, to be submitted ten (10) working days prior to this year's event date. All food vendors to provide sketch of floor plan of booth layout to be submitted with SDOH Application. This is mandatory and all food vendors must display permit at food vendors booth on day of event! ENTRY FOR VOLUNTEERS All food vendors will be given ten (10) free entry tickets for their workers. Vendors workers in excess of the allotted number will have to pay the $2 entry fee. All persons over 12 years of age must pay the $2 admissions fee. MEAL TICKETS REDEMPTION Meal tickets will be given to entertainers and volunteers to be redeem at Food Booths of their choice. Meal Tickets are NOT redeemable for cash or change due back if purchase is less than face value. All food vendors are responsible to collect meal tickets and redeem tickets after the event is done at the Silent Auction Booth for reimbursement. Maximum coupon value is $7.50. The Koloa Plantation Days committee reserves the right to make rule changes as needed that are in the best interest of the KPDC and the Koloa Plantation Days event. | |||||||||
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