Koloa Plantation Days logo Home: Koloa Plantation Days... on the sunny south shore of Kauai
Koloa Plantation Days festival, Kauai, Hawaii. Photo (c) Ron Kosen/Photospectrum.
 
 
Craft Booth vendor contract
Koloa Plantation Days festival "Sweet Memories" Parade & Park Celebration on Saturday, July 24, 2010

NOTE: The 2010 Craft Fair is FULL. Please fill out the form below if you would like to receive notification about the 2011 Koloa Plantation Days craft fair.

Fill out the form below to pay securely online, or click here to print and mail the form with a check.

In accordance with the terms of this agreement, the undersigned vendor contracts for booth space offered by the Koloa Plantation Days Committee (KPDC) 2010.

Contact Name:
Organization:
Mailing Address:
City:
State:     Zip:
Phone:     Fax:
Email:
Description of Crafts:

I, the duly authorized representative of the undersigned organization, on the organization’s behalf do subscribe and agree to all terms and conditions contained in this contract. I hereby indemnify and hold harmless the Koloa Plantation Days Committee and Board of Directors, for any loss or injury that may occur during the event.

By checking this box, you agree to the terms listed above.

 
 
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  » Food Booth Application

Contact
Judy Webb, Craft Booth Coordinator
Ph: 245-9021

Conditions & Terms
  1. Cost: $125 flat fee, includes one 8 foot table & chair.
  2. Money must be received & cleared by bank in order to reserve your space. Booth space will be confirmed 2-3 weeks before the event when you will receive your admittance tickets & map showing your booth location. Deadline is July 4, 2010.
  3. Refunds will be allowed in the event of an "Act of God," leading to the cancellation or early closure of the event.

  4. Check in and setup starts at 7:00am. Due to closing of the roads for the parade, you must be in the park no later than 8:00am and setup must be completed by 9:00am.
  5. Booths must be staffed at all times. Breakdown of booths is 5:30PM; no early breakdowns will be permitted & no exiting the park before 5:30PM.
  6. All tables must be covered with a cloth or other covering. All boxes, etc must be hidden from view under table.
  7. No silent auctions are allowed, except the one held by the Koloa Plantation Days Celebration Committee.
  8. Sales of T-shirts by non-profit organizations must be approved by the KPDC.
  9. A substantial portion of each of your products must be crafted in Hawaii.
  10. The KPDC reserves the right to make rule changes as needed.


Koloa Plantation Days Vendor Admittance Policy

The Koloa Plantation Days Committee will be instituting a two dollar ($2.00) admittance fee for all persons over 12 years of age. This fee will help the Koloa Plantation Days Committee to defray some of the cost associated with this annual community celebration.

Food Vendors: All food vendors will be given ten (10) wrist bands for their workers for entry into the event. All others must pay the $2 entry fee.
Craft Vendors: All craft vendors will be allotted three (3) wrist bands for their workers, plus one (1) parking pass to be displayed in the vehicle at all times. All others must pay the $2 entry fee.
Game Vendors: The game vendors will be allotted six (6) wrist bands per game booth, for entry into the event for their workers. All others must pay the $2 entry fee.

All Vendors/Workers must enter the park through the vendor gate located on the Kapaa side of the Koloa Ball Park. The wrist bands must be worn and presented at that time for entry. The entrant must wear the wrist band for re-entry into the park.

Food, Craft and Game Vendors workers in excess of the allotted number will have to pay the two dollar ($2.00) entry fee and may enter through gate entries as the general public.

SET UP: All vendor vehicles must enter through the vendor gate for set up. All vehicles must be removed from the area by 9 AM.

REMINDER: Craft vendors are not allowed to sell food or water. Food vendors are not allowed to sell items not listed on their application form. Violators of this provision will not be invited back to participate next year, and will be asked to stop selling those items during the event.

Vendors must operate until 5:00pm; no early breakdown of booths is permitted.

Thank you for your cooperation!