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Koloa Plantation Days festival, Kauai, Hawaii. Photo (c) Ron Kosen/Photospectrum.
 
 
Craft Booth vendor contract
Koloa Plantation Days festival 32nd Annual Parade & Park Celebration on Saturday, July 29, 2017

Please fill out the form below, or click here to print and fill in by hand.

In accordance with the terms of this agreement, the undersigned vendor contracts for booth space offered by the Koloa Plantation Days Committee (KPDC).

Contact Name:
Organization:
Mailing Address:
City:
State:     Zip:
Phone:     Fax:
Email:
Description of Crafts:
MARKETING INFORMATION: For marketing purposes, please include a 1-2 sentence description of your offering at Koloa Plantation Days (45 words max)::
Name to be used for your craft booth:
Marketing description of offering (please describe types of products available and what is unique to your products, what is handmade and what is specific to Koloa or Kauai):
SOCIAL MEDIA: To stimulate booth attendance and maximize draw to the tent, we will be spotlighting crafts in social media. Please put a description of your social media feature or offer:
You may upload a photo:
Please resize your photos to 5 megapixels (2500 x 1900) or less for faster uploads. Maximum file size is 5 Meg

I, the duly authorized representative of the undersigned organization, on the organization’s behalf do subscribe and agree to all terms and conditions contained in this contract. I hereby indemnify and hold harmless the Koloa Plantation Days Committee and Board of Directors, for any loss or injury that may occur during the event.

By checking this box, you agree to the terms listed above.

 
 
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Contact
Vanessa Louis, Craft Booth Coordinator
Ph: 634-0266
mermaidkissedkauai@yahoo.com

Conditions & Terms
  1. Cost: $150 flat fee. Contract applications will be processed on a first come-first serve basis. Please make check payable to Koloa Plantation Days.
  2. Fee includes one (1) 8 foot table and chair. Vendor space is limited to the covered tent area only. Intrusion into the uncovered roped/staked area will not be allowed. Your table must be covered with a cloth or other appropriate covering. All storage containers must be placed out of view under the table. White tarps are required if used.
  3. A substantial portion of your handcrafted products must be made in Hawaii & show creativity, originality and uniqueness. Value-added food products will be permitted, however, fresh produce will not be allowed. Items not listed on your application will not be allowed to be sold at the event.
  4. Acceptance/approval of your application will be confirmed 2-3 weeks prior to the event. At that time, you will receive your admittance tickets & map showing your booth location.
  5. We reserve the right to select vendors so that we have a broad representation of products.
  6. Check in/set-up is from 7:00 AM – 9:00 AM only. Breakdown is no earlier than 5:00 PM. Your booth must be staffed at all times.
  7. Violators of the conditions & terms of this agreement will be asked to cease operating their booth & will forfeit their fee payment. They may also not be allowed to participate in any future Koloa Plantation Days Celebration.


Koloa Plantation Days Vendor Admittance Policy July 29, 2017

The Koloa Plantation Days Celebration will be instituting a five dollar ($5.00) Admittance fee for all persons over 12 years of age. This fee will help the Koloa Plantation Days Celebration to defray some of the cost associated with this annual community celebration.

Food Vendors: ALL FOOD VENDORS WILL BE GIVEN TEN (10) WRIST BANDS FOR THEIR WORKERS FOR ENTRY INTO THE EVENT.
All others must pay the $5 entry fee.
Craft Vendors: ALL CRAFT VENDORS WILL BE ALLOTTED THREE (3) WRIST BANDS FOR THEIR WORKERS, PLUS ONE (1) PARKING PASS TO BE DISPLAYED IN THE VEHICLE AT ALL TIMES.
All others must pay the $5 entry fee.
Game Vendors: THE GAME VENDORS WILL BE ALLOTTED SIX (6) WRIST BANDS PER GAME BOOTH, FOR ENTRY INTO THE EVENT FOR THEIR WORKERS.
All others must pay the $5 entry fee.

*Note There is a $4 pre purchase wristband, that will be available to participants in the festival prior to the event. If the quantities above are not sufficient, please let your point of contact know how many you would like, and pick them up at the park on Friday. These must be prepaid and picked up. No additional wristbands will be available on Saturday.

All Vendors/Workers must enter the park through the vendor gate located on the Kapaa side of the Koloa Ball Park. The wrist bands must be worn and presented at that time for entry. The entrant must wear the wrist band for re-entry into the park.

Food, Craft and Game Vendors workers in excess of the allotted number will have to pay the three dollar ($5.00) entry fee and may enter through gate entries as the general public.

SET UP: ALL VENDOR VEHICLES MUST ENTER THROUGH THE VENDOR GATE FOR SET UP. ALL VEHICLES MUST BE REMOVED FROM THE AREA BY 9 AM.

REMINDER: CRAFT AND FOOD VENDORS ARE NOT ALLOWED TO SELL ITEMS NOT LISTED ON THEIR APPLICATION FORM. CRAFT VENDORS MUST STAY WITHIN THEIR BOOTH SPACE. NO RACKS, TABLES, ETC. OUTSIDE OF TENT. VIOLATORS WILL BE ASKED TO STOP SELLING THOSE ITEMS DURING THE EVENT AND WILL NOT BE INVITED BACK TO PARTICIPATE NEXT YEAR.

VENDORS MUST OPERATE UNTIL 4:00PM; NO EARLY BREAKDOWN OF BOOTHS IS PERMITTED

THANK YOU FOR YOUR COOPERATION!